# First Convening — Facilitation Agenda

*Community Engagement Hub — Coalition Building Toolkit*

**Duration:** 90 minutes · **Goal:** agreement on a shared problem statement.
Do not attempt to choose solutions in this meeting.

| Time | Item | Notes for the facilitator |
|---|---|---|
| 0:00–0:10 | Welcome & introductions | Name, organization, and one sentence: "Child care affects my organization because…" |
| 0:10–0:20 | Why we're here | Convener shares 3 local data points, max. No slide deck longer than 5 slides. |
| 0:20–0:45 | Listening round | Each participant: what they see, what they've tried, what's missing. Timebox 3 min each. Capture verbatim on a shared board. |
| 0:45–1:05 | Draft the problem statement | Cluster what was heard. Draft one sentence together: "In [region], [who] cannot [what] because [why]." Wordsmith later; agree on substance now. |
| 1:05–1:20 | What happens next | Standing cadence, interim roles, who else should be at the table. Ask each member for one concrete offer (data, meeting space, staff time). |
| 1:20–1:30 | Close | Read the problem statement aloud. Confirm next meeting date before anyone leaves. |

## Follow-up (within 48 hours)

1. Send the problem statement and offers list to all attendees.
2. Schedule the one-on-ones with organizations named in "who else."
3. Publish nothing externally yet — the statement belongs to the group.

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*Demonstration content — adapt to your region.*